It’s that nagging worry in the back of your mind when you email sensitive financial data to an outside vendor, just hoping their security is as good as yours.
These aren’t just minor annoyances. They are villains that steal your time, blow up your budget, and put your business at risk. Wasted time, surprise costs, inconsistent quality, and security gaps—they stand between you and the efficient, unstoppable workplace you’re trying to build.
But what if you could defeat them all?
What if you could take back complete control over your entire document workflow, from the first click of “print” to the final, professionally finished product? It’s not just possible; it’s a strategic power move that’s waiting to be made. By pairing a beast of a multifunction printer (MFP) with the right finishing equipment, you can transform your office from a place that just uses documents into a professional production powerhouse.
Step 1: The Engine Room – The Kyocera TASKalfa 8353ci
First things first, you need an engine. Think of the Kyocera TASKalfa 8353ci not as a copier, but as the command center for your entire document strategy. This machine was built to crush the bottlenecks that slow your business down. It’s a hub of speed, quality, and intelligence designed for a fast-paced Madison workplace.
The End of Waiting (Forever)
In business, time is the one thing you can never get back. Waiting for documents is a productivity killer. The TASKalfa 8353ci gives you that time back, with interest.
- It prints at a breathtaking pace: up to 70 pages per minute (ppm) in vibrant, full color and an even faster 83 ppm in black and white.
- It starts fast, too. The first color page is in your hands in as little as 5.9 seconds.
- The days of standing by the scanner, feeding in one page at a time, are over. The 8353ci has a document processor that scans both sides of a page in a single pass, capturing up to an incredible 220 images per minute. It can even turn those scans into searchable PDFs automatically, making your digital files instantly useful.
- It’s built for uptime. The standard paper capacity is a massive 4,150 sheets, expandable to 7,650. That means your team spends less time reloading paper and more time focused on their actual jobs. This machine is a true workhorse, ready for your most demanding days.
Quality That Makes You Look Good
Every document you create is a reflection of your brand. The TASKalfa 8353ci makes sure that reflection is always brilliant. With a true 1200×1200 dpi resolution, text is razor-sharp, graphics are crisp, and photos are reproduced with vivid, lifelike color. Whether you’re printing on standard paper or heavy card stock (up to a hefty 300 gsm), the quality is consistently exceptional.
And all this power is remarkably easy to control. The device is built around a bright, 10.1-inch color touchscreen that works just like a tablet. The intuitive, swipe-based interface means anyone on your team can walk up and use it with minimal training.
Step 2: The Magic – Professional Finishing with MBM
Having a high-speed printing engine like the Kyocera 8353ci is a game-changer. But printing 70 pages a minute creates a new, better problem to have: what do you do with the 4,200 pages that can roll off the machine in an hour? If your team has to manually fold, staple, or cut all that paper, you lose the time advantage you just gained.
This is where MBM Corporation’s finishing equipment becomes the essential second half of your powerhouse. These German-engineered tools are known for their precision and reliability, and they turn your raw prints into polished, professional assets.
From Flat Sheets to Perfect Mailers Imagine your next direct mail campaign. Instead of sending files to a vendor and waiting days, you print your vibrant flyers on the Kyocera. Then, you walk the stack over to an MBM 508A Automatic Paper Folder. A task that would take an employee a full day of tedious, mind-numbing work is completed perfectly in minutes.
From Loose Pages to Impressive Booklets Now, picture this: it’s 4 PM on a Thursday, and you get a last-minute request for 50 copies of a 40-page training manual for a meeting tomorrow morning. With an in-house solution, you don’t even break a sweat. After printing the pages on the Kyocera, you can use a tabletop MBM iBooklet booklet maker, which automatically staples and folds up to 800 professional booklets an hour. You can create everything from event programs to financial reports, all with a secure, professional binding, completely on your schedule.
From Large Prints to Custom Creations The Kyocera 8353ci can print on paper up to 12″ x 18″. This lets you print multiple items—like business cards, postcards, or event tickets—on a single sheet, slashing your costs. An MBM Triumph paper cutter, famous for its pinpoint accuracy and safety features, gives you the power to slice these sheets down to their final size with perfect precision. Suddenly, you have your own on-demand custom print shop.
The Real Power of Taking Back Control
When you bring your document production in-house with a Kyocera and MBM solution, you’re not just improving a workflow. You’re fundamentally changing how your business operates. It’s a power move that pays off in three big ways: cost, speed, and security.
A Clear Return on Your Investment Outsourcing means you’re paying for your vendor’s labor, overhead, and profit margin on every job. Bringing these jobs in-house eliminates those costs immediately. The savings on rush charges and shipping fees alone can be huge. This equipment stops being a simple expense and starts becoming a profitability engine.
| Project Description | Typical Outsourced Cost | In-House Est. Materials Cost | Outsourced Turnaround Time | In-House Total Time |
| 1,000 Tri-Fold Color Brochures | $300 – $500 | ~$120 | 3-5 Business Days | ~2 Hours |
| 200 20-Page Stapled Reports | $400 – $600 | ~$150 | 2-4 Business Days | ~1.5 Hours |
Export to Sheets
The Unfair Advantage of Agility In business, speed wins. The ability to go from an idea to a finished product in hours instead of days gives you an incredible competitive edge. You can react to market opportunities instantly, create materials for a last-minute meeting without stress, and get marketing campaigns out the door while they’re still relevant.
A Closed Loop of Fort Knox Security For any Madison business handling sensitive information—law firms, financial advisors, healthcare providers—document security is everything. When you outsource printing, you’re creating a potential break in that security chain. This in-house solution creates a closed-loop system. The Kyocera 8353ci protects your data with built-in user authentication, Private Print (which requires a password at the device), and a standard Data Security Kit that encrypts and overwrites information. By keeping the entire process—printing, folding, cutting, and binding—within your own four walls, you eliminate the risk of your confidential documents ever leaving your control.
Frequently Asked Questions (FAQs)
1. This sounds powerful, but is it hard to learn? My team is already busy. Not at all, and that’s the beauty of it. The Kyocera has a big, 10.1-inch color touchscreen that works just like a tablet. It’s incredibly intuitive. Similarly, MBM finishers like the 508A folder have their own touchscreens with pre-programmed settings for all the common jobs. We’ll make sure your team is fully trained, but they’ll be up and running faster than you think.
2. We have a tight budget. Is this really more affordable than just using our local print shop? For businesses that print marketing or client materials regularly, the answer is a resounding yes. There’s an initial investment, of course, but you immediately erase vendor markups, rush fees, and shipping costs from your budget. The savings add up fast. More importantly, think of the hundreds of staff hours you’ll save by not managing vendors or doing manual folding and stapling. That’s time your team can spend on work that actually makes money.
3. We’re a law firm/financial advisor/medical office. How does this system really protect our client data? This system offers a complete, closed-loop security solution that is ideal for your industry. The Kyocera has multiple layers of digital protection, including a standard Data Security Kit for encryption and a “Private Print” function that requires a user to be physically at the device to release their documents. But the biggest security benefit is simple: your sensitive documents never leave your office. By keeping the entire workflow in-house, you eliminate the single biggest risk associated with third-party vendors and maintain 100% control over confidential information from start to finish.
Take Control Today
Ready to stop juggling vendors and start taking control? Contact Madison Copiera today for a personalized workflow assessment. Let us show you how the Kyocera TASKalfa 8353ci and MBM finishing equipment can be tailored to conquer your specific challenges and unlock your team’s true potential.