Common Mistakes to Avoid When Buying a Copier
Shrewd business owners understand the necessity for having a copier in the office. Many companies will speak with the copier vendor to switch to a color device, and while representatives are more than happy to work with you on this, that is because a color machine will cost more than the standard monochrome copier.
In some cases, working with a color copier makes sense, but if you do not look at copiers as an informed consumer, you could end paying a fortune for a machine that you never truly needed.
To prevent needless waste, look to see if tabloid paper will cost more than letter paper. Also, check the fine print for coverage penalties that will cost you more money in the long term. In addition, ask for a print sample from your own stock. You do not want to rely on samples the manufacturer gives because they will not reflect the actual color. Understanding these guidelines, you can avoid costly mistakes that will cause your business to lose money on unnecessary features for a copier.
What to Consider
Buying a copier is a significant investment for any Madison business. Before you commit, take time to evaluate a few things. Start with your monthly print volume. If you print fewer than 5,000 pages a month, a mid-range machine will usually do the job. Higher volume offices should look at commercial-grade equipment built for heavier workloads.
One common mistake is focusing only on the purchase price. The real cost of owning a copier includes toner, maintenance kits, drums, and service calls. A cheaper machine can end up costing more over three to five years if the supplies are expensive or the machine breaks down frequently. Kyocera equipment is known for reliability, which helps keep those long-term costs down for southern Wisconsin businesses.
Bottom Line
Take your time, compare total cost of ownership, and work with a dealer you trust. The right copier should handle your daily workload without constant attention. If you need help choosing a copier for your Madison office, reach out to our team at (608) 229-1508. We can help you find the right machine at the right price.