Paying attention to the cleanliness of your copier is vital if you want to lengthen its lifespan. Imagine that you could have avoided a service call if only you had kept the dust away from your machine. When it comes to service calls, many technicians will tell you that dust is the main culprit. In addition to longevity, you increase the healthiness of your work environment.
What can you do to keep the dust away from your copier?
First, check the glass often and clean it. Warning: You want to use a soft cloth because scratching the glass will affect the copying and scan quality. Never spray the machine directly. Instead, wet the cloth. This helps you to keep moisture from seeping in.
You can also give the rest of your machine a rubdown, using a damp cloth. If you can move the equipment safely, wipe behind the equipment as well. We recommend unplugging the copier first to eliminate the risk of electric shock. If you are going to vacuum the dust away from the copier, always use a toner vacuum. Because there is static electricity in toner, using the wrong vacuum can lead to electric shock.
Why This Matters
Regular maintenance is the single best way to protect your copier investment. A well-maintained machine lasts longer, jams less, and produces cleaner prints. Most Kyocera models need a routine checkup every few months, depending on volume. This includes cleaning the feed rollers, replacing worn drums, and updating firmware.
Watch for early warning signs that something needs attention. Paper jams that keep happening in the same spot, streaks on printed pages, unusual noises, or error codes that pop up and disappear are all signals that a part is wearing out. Fixing small problems early is always cheaper than waiting for a full breakdown. For Madison businesses, downtime means lost productivity and frustrated employees.
Bottom Line
Do not wait for your copier to stop working before you call for service. A proactive maintenance plan keeps your office running and avoids expensive emergency repairs. If your Madison office needs copier service or wants to set up a maintenance agreement, call us at (608) 229-1508. Our technicians know Kyocera equipment inside and out.