**Madison: Printer or Copier? **
Sensitive business data can be compromised in a number of ways. Data security for printers and copiers in Madison involves multiple layers of precaution. As technology changes, the means of protecting your data must also change. There are few things less secure than an outdated security system. The architecture of the system as well as the components play a role.
For example, in the past it was sufficient to simply protect the hard drive. Recent changes in technology, especially over the last decade, have created an environment where new threats are emerging at a rapid pace. The need for the most updated security measures is now critical. Networking is commonly expected, and device integration is the industry standard.
In this new integrated networking environment, you can expect threats from a variety of places:
• The routing of the devices could expose your data
• Encryption must often be enabled before protection is activated
• If you have a security kit, it must be installed properly
These are just a few of the risks; call us with any questions!
What to Consider
Buying a copier is a significant investment for any Madison business. Before you commit, take time to evaluate a few things. Start with your monthly print volume. If you print fewer than 5,000 pages a month, a mid-range machine will usually do the job. Higher volume offices should look at commercial-grade equipment built for heavier workloads.
One common mistake is focusing only on the purchase price. The real cost of owning a copier includes toner, maintenance kits, drums, and service calls. A cheaper machine can end up costing more over three to five years if the supplies are expensive or the machine breaks down frequently. Kyocera equipment is known for reliability, which helps keep those long-term costs down for southern Wisconsin businesses.
Bottom Line
Take your time, compare total cost of ownership, and work with a dealer you trust. The right copier should handle your daily workload without constant attention. If you need help choosing a copier for your Madison office, reach out to our team at (608) 229-1508. We can help you find the right machine at the right price.