You want to manage your printer expenses where possible because it will lead to greater savings. As a business owner, you want to save wherever possible to increase your profits and lower the overall business expenses. Saving on printing becomes one of the areas to save. How can you save money on printing? First, understand that managing a printer fleet can lead to a great deal of confusion. For that reason, you should delegate the responsibility of purchasing supplies to one or two employees. You also want to create an accountability system for the supplies that are ordered.
Next, you should adjust the default settings on your printers to create greater cost efficiency. For example, instead of having copiers that will automatically print in color, set the default to black and white. You want to set up the default for the less expensive printing options. Employees will often print documents without thinking, and you want to design the system so that they will have to make a conscious choice for the more expensive options. Aside from changing the color printing default, you can also set up duplex printing as the default.
Why This Matters
Leasing a copier is one of the most common choices for southern Wisconsin businesses, and for good reason. A lease keeps your upfront costs low and spreads the expense over a predictable monthly payment. Most copier leases run between 36 and 60 months. Shorter terms give you more flexibility to upgrade, while longer terms lower your monthly cost.
Before you sign a lease, ask a few important questions. What happens at the end of the term? Can you buy the equipment, return it, or upgrade to a newer model? Are maintenance and toner included, or do those come as a separate service agreement? What is the cost per page, and does it differ for color versus black and white prints? Understanding these details upfront can save Madison businesses thousands of dollars over the life of the agreement.
Bottom Line
A well-structured copier lease protects your budget and keeps your office running with current technology. The key is choosing a dealer that explains every line of the contract and stands behind the equipment. If you have questions about lease options in southern Wisconsin, call us at (608) 229-1508. We are happy to walk you through the numbers.