Are your copiers secured, Madison?
With growing problems like identity theft, many businesses have taken the time to keep their computer networks as secure as possible. Sometimes however, the copiers are overlooked. If you are interested in keeping clients’ confidentiality, please consider the following.
- The majority of copiers built since 2002 have an internal hard drive. This means that your copier probably has images of copies being stored on it right now.
- Not all copiers have a standard data security kit. If yours did come with one you should check to be sure that it was set up correctly at the beginning.
- At the end of leases copiers are often returned and resold to the used market. If you plan on returning your copier and it's not secure then you could be sending your clients' information to an unknown source.
- This should be considered especially if you are a lawyer, a CPA, in the medical field, or a government entity.If you need help choosing a copier that will suit your needs, please call us. We serve all of the Madison metro area.
What to Consider
Buying a copier is a significant investment for any Madison business. Before you commit, take time to evaluate a few things. Start with your monthly print volume. If you print fewer than 5,000 pages a month, a mid-range machine will usually do the job. Higher volume offices should look at commercial-grade equipment built for heavier workloads.
One common mistake is focusing only on the purchase price. The real cost of owning a copier includes toner, maintenance kits, drums, and service calls. A cheaper machine can end up costing more over three to five years if the supplies are expensive or the machine breaks down frequently. Kyocera equipment is known for reliability, which helps keep those long-term costs down for southern Wisconsin businesses.
Bottom Line
Take your time, compare total cost of ownership, and work with a dealer you trust. The right copier should handle your daily workload without constant attention. If you need help choosing a copier for your Madison office, reach out to our team at (608) 229-1508. We can help you find the right machine at the right price.