Document management basics

Document management in Madison is attainable

If you just started to look for a document management company get prepared. There are going to be a lot of sales reps trying to get your business and many will want to charge upwards of $35,000 to get you set up. For most small businesses that just isn’t a reasonable number. We have a document management system that can start at $8,500 and works great.

Cost aside, any doc management system that you choose should be able to do the following.

  1. Capture – most likely a scanner for paper documents, or a “portal” for electronic documents. In short, it gets your files into the system.
  2. Index – this will allow you to find files when you need them.
  3. Store – once in the system the files need to be stored somewhere. We recommend that you store them on your own server so that you maintain control of them.
  4. Retrieve – allows you to find the files again when you need them.

If you would like to see a demo, or have more questions about doc management then please call.